Job title: Financial Controller

Date of issue: April 2018

Prepared by: Heather MacIntyre

Reports to: Office Manager

Responsible to: Finance Committee, Board of Directors

Location: GCCF Office, Bridgwater, Somerset

Present holder: New post (20 hours per week)?

This post is part-time in terms of FC role, but may be combined with other administrative or IT responsibilities to form a full-time post.

Purpose of Job:

Prime responsibility to plan, manage, monitor, and report on the finances of GCCF and to ensure that accurate records are available at all times; to support month end and year end close processes.

Principal responsibilities including budgetary responsibility:

• Manage all finance and accounting operations including Payroll using IT based accounts package (currently Sage)
• Oversee all company accounts and investments
• Oversee financial returns of member clubs and Breed Advisory Committees (BACs) and ensure they are compliant with company Bylaws
• Create monthly, quarterly and annual reports to identify results, trends, and financial forecasts
• Manage cash flow by tracking transactions and regularly reviewing internal reports
• Examine all financial reports and data closely to check for discrepancies and to ensure all are properly recorded, filed and reported
• Review existing policies and insurance
• Manage financial reporting systems to comply with company policy and government legislation
• Ensure compliance with GDPR
• Develop forecast budgets and financial plans based on research and data reports
• Suggest updates and improvements for accounting systems; contribute to financial strategy
• Liaise with our business partners as required
• Report to management, Finance Committee and Board
• Undertake month-end and year-end close process
• Produce draft end of year accounts and work closely with external auditors to produce final audited accounts for presentation Board and Council.
• Attend all Finance Committee meetings and Board and Council meetings as required (all meetings held in London)
• Additional controller duties and office administration duties as necessary

Key interfaces (Business impact)

Office Manager, Work colleagues, Board Directors, Members of Finance Committee, Member Club Committee Officers, External Accountants/Auditors, GCCF Commercial Partners, financial enquiries/queries from customers.

Key Values, beliefs and skills

Well-developed analytical and problem solving skills, excellent numeracy skills, attention to detail; time-keeping; proactive; ability to plan and think ahead/anticipate future needs and demands, decisiveness; highly developed communication skills both written and verbal; excellent IT skills, collaborative team player, ability to work alone or to support a team 

Experience, knowledge and qualifications

AAT qualified; ideally Part 1 qualified as an Accountant; extensive knowledge of Sage accounting package and/or similar IT accounting packages

Results, accountabilities and evaluation standards:

The main KPI for this role will be financial management and production of accurate monthly and end of year accounts to meet a number of specific deadlines throughout the year. The successful candidate may also be called upon to present an overview of current accounts at any time.

Job title: Customer Service Assistant

Date of issue: April 2018

Prepared by: Heather MacIntyre

Responsible to: Office Manager

Location: Bridgwater Office

Present holder:

Purpose of Job:

To assist in the effective running of the business, but interacting with GCCF Customers, Breeders, Partners and Directors across all mediums, in a polite and helpful manner.

Principal responsibilities:

Responding promptly to queries by email, phone and social media; processing offline registrations, transfers and amendments of cats; attending GCCF meetings in London, where required; assisting the GCCF in working towards a paperless office; entering show results; supporting Clubs and Show Managers in preparing shows; assisting in the collating and printing of documents for meetings and shows; other reasonable requests as made by the Office Manager.

Key interfaces (Business impact)

Colleagues, Directors, Officers of Clubs and Committees, GCCF Partners.

Key Values, beliefs and skills

Attention to detail, time-keeping, focus, proactivity, common sense, decision-making, excellent communication skills, excellent IT skills, ability to work alone or as part of a team.

Experience, knowledge and qualifications

Customer service experience, good IT knowledge, A level English or above.

Results, accountabilities and evaluation standards:

The KPI of this role is the Administrator Dashboard, which will display outstanding work to be done. Several projects will also be ongoing at any one time, and the successful candidate will be expected to manage their time to achieve results. Bonuses may be awarded at the completion of projects, and reviews will be carried out with the Office Manager to assess the position of ongoing work.